Scanning of Gift Aid Declarations
You are here: Homepage » Case Studies » Samaritan's Purse
Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet the needs of people who are victims of war, poverty, natural disasters, disease and famine.
Operation Christmas Child brings joy and hope to children in desperate situations around the world through gift-filled shoeboxes. This program of Samaritan’s Purse provides an opportunity for people of all ages to be involved in a simple, hands-on missions project. Along with shoebox gifts, millions of children are given Gospel booklets in their own language. In 2003, we collected over 6.6 million shoebox gifts worldwide and distributed them to children in some 95 countries.
The Challenge
The challenge for Samaritan’s Purse Operation Christmas Child UK was to collate detailed information from over 300,000 donations received as part of the shoebox project.
The two main areas that needed addressing were:
- Capturing over 150,000 written name and addresses of donors who required a report of the work of Operation Christmas Child.
- 280,000 donations allowing the Samaritan’s Purse to a make a gift aid claim from the Inland Revenue needed to be collated and processed.
The Capture and Collation project had to be completed within 8 weeks and e-Docs UK were chosen to fulfil these tasks.
The Solution
All donation slips and bank paying-in forms had to be scanned and details, including donor name, address, postcode and donation value had to be captured. The donation totals were cross-referenced against the paying-in slips to ensure the integrity of the data. The images and data were then written to CDs providing Samaritan’s Purse with a long term archive and allowing more than £250,000 to be reclaimed in Tax.
A second data file was also generated and this contained details of all donors who had expressed an interest in receiving a report on the success of Operation Christmas Child. This data file was sent to the Samaritan’s Purse printers to be used as the report mailing list.
John Bree, UK Manager of Operation Christmas Child said: “It was essential for the project to be processed within the 2-month timescale to enable us to get full value from our printings in the form of mailing discounts. e-Docs UK were able to provide the service required, including the scanning, processing and cross-referencing. They then produced the CD’s and mailing list file.
"With over 1 million pounds gift aid donations received it was vital for us to receive a full audit from amount banked to the retrieval of individual donations for tax purposes. e-Docs UK were able to provide the full reporting and retrieval of this information, meeting The Inland Revenues requirements and generating over £250,000 of charitable gift aid.”
Who are we?
e-Docs UK is a leading provider of Business Process Optimisation services that give greater control over documents and processes along with major improvements in productivity, efficiency and customer service.
Please call us on 01992 801860 to understand how we can help your business