PPF Plc is an award winning, innovative logistics and transport-staffing specialist with a reputation for supplying fully compliant, well trained UK and EU driving professionals. Its client base includes major retailers and large third party logistics companies as well as smaller operators, who it services from its head office in St Albans, Hertfordshire and through a national network of regional branch locations,

The Challenge

Ensuring that all its drivers meet the highest quality standards is key to the success of their business. PPF proactively approaches the DVLA to check the validity of licenses and monitors the hours completed by all drivers its 10,000+ drivers. PPF needed a more efficient process for capturing and storing increasing volumes of data and ensure compliance with new road transport working time regulations. The information that needed to be captured and stored included application forms, driving licenses and any specialist certificates relating to the use of forklift trucks, lorry loading and the handling of hazardous waste.

The Solution

e-docs UK worked with PPF to automate the process of capturing and storing all data. e-docs UK installed a powerful data capture application to extract all relevant data from appropriate timesheets, as well as capturing images of candidate application forms, driving licenses, certificates and paper-based tachograph charts. e-docs UK also installed a document management solution to store the scanned images and data, enabling consultants to quickly and easily access candidate records 24/7.

Immediate Benefits:

The time taken to extract data from daily driver records has been dramatically speeded up
Hours worked including data from paper tachograph charts can now be accessed by PPF’s back office system to automate the driver payroll and billing of clients.

Client Feedback

According to Steve Risbridger, a Director of PPF: “The e-docs UK solution has enabled us to reduce the cost of capturing and storing important data. This is enabling us to provide a higher level of service to clients whilst achieving compliance with the latest working time directives for drivers with “a full audit trail.” “The system has proved to be extremely effective and PPF anticipates adding further processes in the near future including accounts payable and HR.”

Who are we?

e-docs UK is a leading independent provider of document and business process management solutions. It works with well-known blue chip clients as well as smaller organisations to deliver a range of high quality, client-focused solutions.

Please call us on 01992 801860 to understand how we can help your business