Invoice Scanning and Archiving
- Is your organisation still storing and sorting paper invoices?
- Would you like to streamline this process to dramatically improve efficiency and reduce cost?
Storing paper invoices is costly, time consuming and inefficient. The time your staff currently spend filing, searching and replacing invoices on a daily basis could be much more profitably deployed. e-docs UK delivers a powerful yet easy to use digital solution that solves all these issues and delivers immediate benefits.
Using the latest technology provided by Kodak, Kofax and BancTec e-docs digitise and index all of your invoice documentation, making it available for remote access 24 hours a day, 365 days a year from anywhere in the world.
Invoices are accessed instantly through e-docs UK’s proprietary OneViewDM® document management solution. OneViewDM® addresses the unique requirements of Accounts Payable departments like yours. It integrates powerful features with a precise and clean interface, enabling you to quickly improve efficiency and reduce cost.
OneViewDM® acts as your single point of storage for all AP documentation including Purchase Invoices, Delivery notes/GRNs, Statements, Credit Notes, Purchase Orders, Emails and Correspondence. Via a single enquiry you can view ALL documents relating to any number of transactions in an instant, delivered to your desktop as multipage PDF’s enabling easy distribution or printing.
Invoice Scanning and Archiving from e-docs UK is simple, tailored and cost effective.
e-docs UK has the experience and expertise to help your organisation take control of your paper invoices. To find out more about how e-docs UK can streamline your Accounts Payable process please contact us here.
OneViewDM® Key Features.
Online access 24/7 to all AP documents via any standard web browser
Can be accessed via a “punch-out” routine dynamically from any ERP system
Unlimited users including internal staff and suppliers
HMRC compliant, including 7 years storage with instant access
No usage fees. Make unlimited retrievals without adding cost
Search capabilities built in
Powerful reporting capabilities built in
Includes your colour scheme and logos on all web pages
Hosted on mirrored servers in separate locations to provide guaranteed availability
OneViewDM® can be deployed in hours, with no need for any hardware or software installation. Access is via any standard Web browser.
Invoice Scanning and Archiving with OneViewDM®: Key Benefits
Increased AP efficiency & savings – staff spend time processing Invoices instead of searching for them
Improve productivity – Multiple users can view the same document in real time
Improve security and privacy through the use of password and login requirements
Invoice redundancy – Mirrored multi-site backups ensure that invoices are never lost
Instant access 24/7 – Search enables access to any invoice by index number or unique identifiers