Data Capture

A Single Solution for Information Capture
e-docs UK accelerates business processes by collecting documents and forms, transforming them into accurate, retrievable information, and delivering it all into your business applications and databases. Whether your information is on paper or in electronic files, whether it is parked at a central office or scattered on desktops and remote offices throughout the world, e-docs UK can help you capture it all quickly and accurately.
 
Delivered as a variable service fee, e-docs UK provides 5 key effiiciences in terms of saving money and process improvement;

• Control paper flow through centralised and distributed capture.
• Reduce manual labour through automated data extraction.
• Enhance process transparency through automated confirmation,
  notification and exception handling.
• Improve efficiency through e-transactions.
• Improve data quality through reduced manual handling.

Invoice Processing

By offering  (SaaS) facilities we deliver leading Data Capture services to our clients without them having to make any capital investment, simply charged as a unit cost per Invoice processed.

Using 'best of breed' OCR technology, e-docsUK is able to automatically extract  invoice data and validate it against business rules and PO data.

Benefits

Complete control over the AP process. e-docs UK provide a controlled framework for capturing invoice data and delivering it quickly into a secure repository. Powerful data validation capabilities ensure that the data is accurate.

Increased productivity. By automating back-office administrative tasks like invoice processing and PO matching, AP staff can focus on more strategic and value-adding tasks such as contract and policy compliance, reporting and analysis.

Increased processing speed. Automatic extraction means invoice data is available within minutes of receipt, allowing better management of cash at hand and capitalization on preferred vendor relationships and vendor discounts.

Reduced processing costs. Aberdeen Group reports that the actual cost of processing an invoice from receipt to payment can be as high as £40. Automating invoice extraction and matching can reduce this by 50%.

Accounts Payable departments achieve automatic booking of invoices by hooking directly into PO data to enable matching as part of the capture process. 

Mailroom

Capturing incoming information is critical to the success of any organisation. Important information lies within incoming documents. Yet, the process of capturing, sorting and delivering this information can be time consuming and expensive. It can be prone to error, while tying up skilled employees in routine manual tasks.

Researchers have found that customers are looking for a single mailroom solution to answer all their information needs and to handle the complete life cycle of documents. This includes the data capture, analysis, and document classification of incoming information. Demands for intelligent document classification are predicted to rapidly grow in the coming years. Capturing incoming information efficiently and accurately is the key for ensuring operational efficiency, security and regulatory compliance. The emergence of multiple channels of communication into the daily life of the organisation has compounded information management complexity. The sheer speed of electronic communication has raised expectations of customer response times.

e-docs UK's mailroom service helps make the vision of the paperless office real.

It is a solution providing a single point of entry for any kind of information entering the organisation. The information may derive from paper mail, fax, email, or any other source.

We automatically recognise the images, understand them, and accordingly define the correct destination within your organisation.

The mailroom service provides tracking capabilities, while the digitised image of the document is routed for further processing.

e-docs UK's service of sophisticated artificial intelligence and machine learning algorithms. It uses the  worlds leading  OCR/ICR software developed over the years through the successful implementation of high-volume and complex data capture projects.

Benefits
e-docs Uk's Mailroom service improves efficiency by:

• Eliminating misrouted, misplaced or lost documents.
• Allowing on-time response, prompt, accurate delivery of important business information, and quick processing of payment orders.
• Facilitating customer services and relationships with suppliers and business partners
• Improving mail security