OneView

OneView is a state-of-the-art document retrieval solution that meets the need for rapid access to corporate data that has been electronically archived. It enables organisations to streamline their operations by managing information more efficiently whilst reducing costs.

Designed from the ground up to be fully compatible with Internet Explorer, OneView can also run effectively on internal networks if required. It overcomes the limitations of traditional document retrieval systems that have been adapted to meet the needs of Internet or Intranet-based environments and delivers rapid retrieval for all file formats.

This powerful and easy to use solution gives users secure, instant access to documents from any location, twenty-four hours a day. It also enables organisations to achieve compliance with corporate governance guidelines and internal policies relating to the tracking and storage of important corporate data.

OneView provides an infinitely scalable solution that helps organisations to migrate from unreliable hard storage media such as CDs and DVDs, with a low cost of ownership and eliminates technology dependence. What is more, OneViewDM can significantly reduce document distribution costs and administration overheads. Many users also enable their own clients to access their systems to view relevant images to reduce incoming enquiries.

Rapid Retrieval

e-Docs UK has deployed a simple and intuitive methodology to help users access stored information through the Internet or corporate Intranet. OneView is one of the only solutions to offer full text search for both computer output and scanned images as a standard feature without requiring additional investment.

Users can quickly access a single page or select multiple pages that will be automatically compiled into a single file to improve distribution efficiency. Where longer documents are being stored, thumbnails can be viewed to select specific pages making downloads faster and more efficient whilst reducing costs.

 

13 Ways to use OneView

Legal & Compliance

• Tax and Treasury - Scan and archive company tax information for audit purposes
• IT Contracts - Capture and link all your IT contracts documentation for secure storage and easy retrieval
• Legal Department - Use OneView  as a stand-alone repository to store and track all legal agreements
• Sensitive Corporate Documents - Manage documents for C-level and Upper level mangement including viewing only using authorisation and security measures, including password protection
• Audit Support - Give secure viewing rights to handle internal and external audit controls

Building Control

• Building Security - Capture documents related to all building security issues, evacuation plans, employee ID/badge systems, and alarm code procedures.
• Building Documentation - Store and retrieve all documentation about your building, including fixtures, invoices, appliances to aid inventory management
• Engineering Drawings - Store engineering documents and drawings and drawings, control access and use workflow to route as needed for reviews.
  Quality Control - Scan ISO documents for machinery/parts specifications and link to existing records

Various

• Historical Document Preservations - Scan old photographs/microfilm, mapping documents, plans from plotters, newsprint and other valuable documents for a more secure archive.
• Public Safety and Courts - Scan in all violations like traffic tickets and citations to speed the processing of legal infractions.  
• Fire Inspections Easily pull up the needed fire inspection documents to ensure all the violations have been addressed.
• Credit Applications - Scan customer credit applications and all pertinent documents, including reference letters and payment information.
• Customer Contracts - Provide customers secure 'view only' access to legal contracts through OneViewDM software application