Invoice Processing

e-docs UK provides specialist Financial Management services focused on delivering industry leading solutions for Accounts Receivable and Customer Service departments. Our approach has three  tangible and sustainable improvements to:

• CASHFLOWS, through AR reduction
• CUSTOMER SERVICE through improved dispute management
• COST, through automation

e-docs UK's Sales Invoice Processing service is an end-to-end solution starting with Invoice Printing, e-Invoicing, Data Processing  services. Once we have delivered the invoices, we match POD data with Invoices and provide an on-line review of Invoices and POD's to both Credit Control and customers alike. All this information is hosted and managed by e-docs UK within our data hosting service, SafeHaven . SafeHaven provides all customers with a 7 year online electronic archive to meet HMRC requirements.

All delivered via a straightforward SaaS variable cost model, priced per invoice delivered.

Reduce Debtor Days

e-docs UK delivers services to eliminate the internal processes which often delay Invoice production and delivery. By shortening the cycle time of Invoice delivery, printed or e-invoice, we ensure the debtor day cycle begins earlier thereby maximising Cashflow positions and reducing DSO Days.

Clients often wish to see reconciliation between Invoices and Proof of Delivery data before making payment.
For both our clients and their customers, e-docs UK  delivers on-line access and reconciliation to all data and documentation, via OneViewAR, thereby removing the excuses of non-delivery and providing a single consolidated view of every Invoice. With this information customers pay Invoices faster resulting in a considerable improvement in Cashflow.

Lower Internal Costs

Many organisations have vast numbers of staff involved in laborious, time consuming activities such as Invoice to POD reconciliation or finding and posting copy documents to customers. Here are a few facts which may help you when looking into your return on investment calculation. These are things that research has shown to be non cost effective in a non automated solution. An Average Organisation.....

• makes 19 copies of each document
• spends £15 on labour to file each document
• Spends £70 in labour searching for misfiled documents
• Loses 1 out of every 20 documents
• Spends 25 hours recreating each lost document
.....inefficient use of resources and cost

Source: Pricewaterhouse Coopers

There can also be substantial savings through reduced operational costs:
• Storage - less paper means reduced storage costs and the ability to manage archiving requirements
• Office Supplies - reduced requirements for file cabinets, file folders etc
• Document Transport - Average two thirds reduction in annual shipping and postage costs
• Disaster Recover - Disaster and business continuity processes are simplified and less risky (IF YOU HAVE THEM)
• Auditing - A single, automated process is easier to audit and has lower internal and external audit costs. Audit documentation requests take less time as these requests can be handled in a self service fashion

 With our OneViewAR application we eliminate these costs.