Expenses Claim Processing
e-docs UK delivers online Expense Management solutions for small to midsize companies. Organisations can create and submit expense reports quickly, easily and efficiently with a minimum of training due to our unique intuitive data entry options and easy to use interface.
As with all our services there is no software to buy or maintain, no servers to manage, and requires only an internet connection. OneView-Expenses Software is easily configurable to your needs and allows enforcement of your company travel policies, all with no long implementation times.
Looking at time saving alone the reduction in time needed to make a claim provides a compelling return on investment for expenses management automation.
Claimant logs onto OneView- Expenses and submits a claim
Voucher number is automatically issued to claimant
Using the voucher number the claimant can either post receipts or uploads a scanned or image file to attach to the claim
Approver gets notification via e-mail that a claim has been made and can review the claim and receipts
Approver can reject the claim (partially or full) and add their own notes
Once the claim is approved or not the claimant is notified via email and can re log onto the claim to view any new notes or make any amendments
When the claim is approved a notification email is sent to the account payable
Accounts Payable can review the claim and check receipts
Claim can be rejected, in which case OneView- Expenses sends an email to approver, including AP comments
Accounts Payable approve the claim and mark for payment
Accounts Payable can enter payment details into Accounts and/or Payroll system, or OneView – Expenses will export a file for importing into Accounts and/or Payroll System
Please click here to contact us or arrange a free trial