Automate Invoice Payable Processes
We provide flexible, scalable Purchase Invoice Processing services to meet the most straight-forward requirement through to fully integrated Workflow and e-invoicing solutions. All services are delivered via a variable cost structure to ensure you only pay for what you need and to help you you maximise the investment of your existing ERP system. Our solutions work with all ERP systems and virtually any volumes of invoices.
Our services can be tailored to meet your specific needs and can be delivered in varying degrees of complexity::
Entry Level - Digital Archiving. – Invoices and supporting information such as Purchase Orders, and GRN’s are scanned, indexed and made available online via our OneView Document Management application. Invoices are held online in PDF format for 7 years and can be emailed to other users as required.
Level Two - Invoice Scanning and Data Capture - e-docs UK provide outsource services to eliminate the manual inputting of Supplier Invoices. This includes invoices being received via Post, and Email. Invoices are received via a dedicated PO Box or email address to our Hoddesdon Service Centre where processing is completed with scanning and data capture technology. Once all the data fields are captured and verified the output file is formatted and transferred back for uploading into a Workflow or ERP system. The Invoice images can also be returned or loaded onto our OneView Web Portal for easy viewing and retrieval.
Level Three - Invoice Workflow and Matching. –Companies with invoice volumes in excess of 100,000 per annum can benefit greatly with automated matching to GRN's and PO's and implementing a Workflow solution for query management and invoice approvals. e-Docs UK provides a software platform called MediusFlow to achieve these objectives at a much lower cost than the mainstream ERP vendors. This is delivered on our Hosting platform and is charged on a usage basis to avoid expensive "up-front" licence fees. This solution builds on levels one and two above to provide a cost effective solution where ROI is measured in months, not years.
Level Four - Outsourced Query Management. – Building on the third solution above, e-docs UK provides an outsource AP Query Management service, whereby all of your invoice queries are dealt with by our team of experienced AP Clerks. This includes managing the dialogue with your Buyers, Approvers and Suppliers, and ensuring that your invoices are approved for payment in accordance with your agreed supplier terms. As with all our services this is covered by a detailed Service Level Agreement. The extensive reporting capabilities of MediusFlow ensure that you have a detailed picture of the state of your AP at all times.
We are an ISO9001: 2000 registered company and are also registered with the Data Protection Agency. We currently operate to 23 different British and International Standards for our industry the latest of which is BS ISO/IEC 27002:2005 which is the Code of Practice for legal admissibility and evidential weight of information stored electronically.
To find out more on our Accounts Payable solutions please call us on 01992 801860
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