Automated Capture of Invoice Data
It is a fact that the majority of invoices are still delivered in paper form or as PDF attachments to emails. Invariably, much of the data contained on these invoices has to be input into your ERP system to match against POs, deal with queries and effect payments. Inputting this data can take up as much as 50% of your AP resource meaning that you have a high fixed cost adding little value to your business.
e-docs UK can replace this manual effort with it’s outsourced capture service where you only pay a small price for each invoice, plus we guarantee to input all invoices within 24 hours of receipt.
Additionally, your invoice images will be available for viewing and retrieving via our OneView Web Portal by 9.am the day following receipt. The Portal also acts as the first component in the invoice query process whereby your suppliers can enter “missing” PO numbers and your own AP staff can amend invoice details where required. All amended or added information is automatically uploaded to your ERP system.
e-Docs UK currently processes in excess of 3 million invoices per year for a wide range of business’s with individual company invoice volumes ranging from 10,000 to 500,000 p.a. including many languages and currencies.
How The Service Operates.
You instruct your suppliers to:
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Send their paper invoices to a dedicated PO Box address at e-docs UK
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Send the emails to a dedicated email address at e-docs UK
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Send their EDI files to a dedicated FTP server at e-docs UK
We open your post and scan the contents creating PDF images. We also strip all attachments from emails and convert to PDF where required. All PDFs are then imported into our Invoice Data Capture software which creates a text file for each document. The text file is then validated and the key data fields extracted into a CSV or XML file for export to your ERP system.
EDI files are extracted and converted where required into CSV or XML files for export to your ERP system. We also create readable PDFs for each EDI invoice which are loaded onto our OneView Web Portal along with the PDF images from the scanned invoices and email attachments.
Every batch of invoices processed is fully time stamped and traceable to allow for compliance auditing as required by HMRC, SarbOx, IFRS and the EU Invoicing directive.
If you are interested in our invoice data capture services please call us on 01992 801860 or click here
e-Docs UK services are powered by Kofax software. Click on the video below for an overview of the Kofax software capabilities.