Invoice Process, Validation Workflow

Automate your invoice processing

e-docs UK delivers an industry leading electronic invoice processing solution that eliminates the need to manually process purchase invoices. This SaaS solution, charged per invoice processed,  supports electronic workflow, revision, cost allocation and approval of invoices as well as transfer to an organization’s ERP or financial system. With its versatile reporting, this solution provides complete access and display for all invoice information, as well as a spend analysis.

The process begins by automatic matching of invoices to purchase orders, contracts or other pre-defined payment schedules. Invoices that do not match will automatically be coded and sent to the right person for review and approval. MediusFlow has multi-level workflow to make sure that the invoices are handled according to your company’s policies and procedures. Powerful business-rules management can also be used to streamline and develop the invoice handling process.

MediusFlow can be integrated with any ERP system and can be implemented in between 6 and 8 weeks.

Benefits

Cut costs by 50%
You can considerably reduce your processing costs for supplier invoices. By using e-docs UK's services you can process supplier invoices digitally and thereby make the administration of them much more efficient, with a cut in the cost of invoice administration by as much as 25-50 per cent.

Matching and line level
We can help match a supplier’s invoice with a purchase order based on several levels depending on the needs of the company. Matching can occur partly at header level in a company that wishes to match at an overall level and partly at line level for companies wishing to check invoices in more detail. The system processes all the
available forms of supplier invoice such as EDI, scanned paper invoices and e-invoices. The application processes all invoices in the same way in a standard format.

Different types of invoices
We can process all types of invoices. Manual processing is thus much reduced, freeing time to be spent on more qualified work. When discrepancies between validation periods or monetary limits occur, the invoice is sent for checking in accordance with a circulation list connected to the agreement. If there is no circulation list, one is created manually. When there is no discrepancy the invoice is sent for payment directly.

Several Advantages
The advantage of electronic invoice processing is that the work load for the company decreases thereby radically
reducing administration costs. Additionally, the company has better insight into all the flows in the organisation, making it easier to locate individual tasks. Digital supplier invoice processing will allow the company to save the time which today is being spent on less qualified invoicing work.

ROI Free Workshop

 

If you are interested to meet any of the following objectives and want to calculate the ROI for your organisation then this service is relevant to you.

The issues can be grouped into the following 3 areas and the report will detail the risks and opportunities at each level.

Non-value adding activity
• Current process is labour intensive and subject to keying errors and duplication
• A majority of the matching is manual
• Invoices that are matched are sent for approval
• Approvers have authorisation limits which are manually policed

Fraud risk
• No automated authorization process which makes it difficult to manage
• Limited segregation of duties (this varies depending on the location)
• No control, visibility or audit trail
• PO system is not consistently used across the business for purchases outside materials and sub contractors
• Supplier validity is not checked by AP. The same role can set up a supplier, enter bank details, register an invoice and make a payment

Cost risk
• Lack of visibility therefore no understanding of financial commitment
• Invoices take too long to pay
• Currently no management or operational reporting
• Time consuming to train new people
• There are no authority chains within the business

All we ask for your free One Day Workshop is you:

• Complete the form and return it to us
• Have at least 3 delegates from your company covering Finance and IT
• Have an interest in reducing cost by automating your invoice process

Please click here to down load an example of a workshop report

To book a Free One Day Work Shop or for more information contact us on 01992 801860

Medius Workflow

MediusFlow™ is an effective IT support application for processes in the company that the existing business system cannot deal with. There are many processes in an organisation that are only partially, if at all, supported by its business system. The MediusFlow™ platform makes it possible to include these processes and through this improve profitability, control and flexibility.

Intergrated Flexibility
MediusFlow™ is integrated with your company’s existing business system irrespective of which system you presently use. It is adapted to support your system exactly where the shortcomings are. MediusFlow™ can be applied independently or, to good use, be integrated in an existing intranet. Your company can also influence the interaction and the appearance of the application so that it matches your current environment and work method.

Many Fuctions
MediusFlow™ contains many functions to facilitate and ensure the correct processing of various types of tasks. One of these is an automatic reminder which can be used to improve control over current assignments. Today there are standard modules for supplier invoices, purchase, agreements, assignment management and improvement flow. In addition to this you have the possibility to create your own flows to support other processes in your organisation.