OneViewAP

OneView AP is a WEB based document management solution developed to address some of the unique requirements of Accounts Payable departments, with features that improve productivity and save you time and money.

OneView AP acts as your single point of storage for all AP documents including Purchase Invoices, Delivery Notes, GRN's, Statements, Credit Notes, Purchase Orders, Emails and Correspondence. Via a single enquiry you can view ALL documents relating to any number of transactions, all delivered in an instant to your desktop as multi-page PDF's.

Showing Invoices Matched to PO's

OneView AP can be delivered as a standalone document management system accessed via a web browser, or by "punching out" directly from your accounts system. When used alongside our invoice scanning and data capture service OneView AP can automatically return non-conforming invoices to suppliers by email for correction. This means your AP staff are not wasting time on invoices which cannot be processed due to supplier error. Automatic load reports give you clear visibility of the status and value of invoices received.

 OneView AP Key Features.

• On-Line access 24/7 to all AP documents
• Unlimited users including internal staff and suppliers
• HMRC compliant, including 7 years storage with instant access
• Enables access to scanned paper documents, emails, EDI invoices and all outbound documents, all stored in a secure repository
• Integrates with your ERP system for easy file exchanges
• No usage fees. Make unlimited retrievals without adding cost
• View histories by supplier or cost centre
• Return non-conforming invoices to suppliers automatically
• Route invoices to users for approval
• Includes your colour scheme and logos on all web pages
• Hosted on mirrored servers in separate locations to provide guaranteed availability

OneView AP can be deployed in hours, with no need for any hardware or software installation. Access is via any standard Web browser. Simply pay a modest annual fee and get all the benefits of OneView AP without any additional usage or licence charges.

If you would like more details on our Invoice Automation solutions please call us on 01992 801860 or why not sign up for our free Invoice Automation Workshop. Click here for more details.

Legal Admissibility

• Legal Admissibility
  BSI BIP 008:2004 and BS ISO/IEC 27002:2005
  We hold over 30 million pages of client data online on behalf of many of the worlds leading organisations covering all document and data types. This information is held on 3 server clusters which are located in 2 different locations

  What is the position regarding the legal admissibility of documents stored electronically?
  Any print-out of an electronically stored document will be a copy.
  How does this affect its admissibility in court?

  The main issue will be to demonstrate the authenticity of the copy document. The British Standards Institution recently introduced a British Standard – BSI BIP 008: 2004. to which e-docs UK was certified on the 19th September 2008.

  This standard contains recommendations that, if followed correctly, are designed to help you achieve this demonstration of authenticity and e-docs UK stores information in an manner to meet these standards and deliver these assurances to our clients.
  One of these recommendations regards audit trails. An example of this is maintaining a record of when the documents have been created, updated or removed from the electronic storage. In the event of a challenge to the authenticity of a particular document, this will be vitally important information to have available.

  Invoices held in a digital format by e-docs UK can be used as the only permanent legal archive and copy.

If you would like more details on our Invoice Automation solutions please call us on 01992 801860 or why not sign up for our free Invoice Automation Workshop. Click here for more details.