Information Hosting

e-docs UK provides a hosted on-line internet based repository, SafeHavenDM, that gives organisations fast and easy access to their information whilst cutting costs of ownership. SafeHavenDM utilises highly secure,mirrored web servers situated in two separate locations to provide the highest levels of service resilience and data security. Online access to SafeHavenDM is delivered by our Document Management application OneView.

We manage many terabytes of information, tens of millions of documents and files, which can be accessed by our clients and their suppliers and customers using a simple, browser based interface from anywhere in the world, 24 hours a day, 7 days a week. The interface can be customised to look like our clients application providing a transparent service to users.

Security

BSI BIP 008:2004 and BS ISO/IEC 27002:2005

With SafeHavenDM, we hold over 30 million pages of client data on behalf of many of the worlds leading organisations covering all document and data types. To ensure complete security, this information is held on 3 server clusters which are located in 2 different locations

What is the position regarding the legal admissibility of documents stored electronically? Any print-out of an electronically stored document will be a copy. How does this affect its admissibility in court?

The main security issue will be to demonstrate the authenticity of the copy document. The British Standards Institution recently introduced a British Standard  BSI BIP 008: 2004. to whch e-docs UK was certified on the 19th September 2008.

This standard contains recommendations that, if followed correctly, are designed to help you achieve this demonstration of authenticity and e-docs UK stores information in an manner to meet these standards and deliver these assurances to our clients.

One of these recommendations regards audit trails. An example of this is maintaining a record of when the documents have been created, updated or removed from the electronic storage.

In the event of a challenge to the authenticity of a particular document, this will be vitally important information to have available.